Discover Your Savings with
IntelliChief AP Automation
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Update the information to see how much you can save with IntelliChief’s AP Automation
$ 353,000
TOTAL ANNUAL
SAVINGS
Labor Dollars Saved
$ 173,077
Late Payment Penalty
Avoidance
$ 90,000
Labor Hours Saved
4,800 hrs
Additional Early Pay
Discounts Captured
with
IntelliChief
$ 90,000
$ 353,000
TOTAL ANNUAL
SAVINGS
How We Calculate Your Savings
Savings are derived from the combination of anticipated productivity savings for AP processors plus the savings from avoiding most late payment penalties and taking advantage of early pay discounts
of invoices can be processed end-to-end through Straight Through Processing
is the average cost to process a single invoice without automation. (Ardent Partners)
These savings are just a small part of the operational and cost efficiencies delivered by AP Automation.
Straight Through Processing results in up to 75% of invoices being processed, without a human being involved
Average cost to process an invoice without automation is $12.88 according to Ardent Partners
These savings are only a portion of the savings you will experience with AP Automation
Advanced Factors In Calculating Savings Not Included In The Calculator
- Cost of errors and business process noncompliance
- Fraud not identified
-
Cost of poor supplier relationships
- Contracts
- Supply chain interruptions
- Cost of Capital
- Inability to identify process improvements that would capture additional savings
- Avoided hiring and training costs
- Audit readiness
- Document storage, archiving, and retrieval costs
Factors That Impact Savings and ROI from AP Automation
Although there are similarities between companies when it comes to the AP process, each company is unique when it comes to calculating an ROI for an AP Automation project because there are a host of parameters to consider when calculating an ROI specific to your company.
-
Touchless processing rates achieved which are dependent on:
- Complexity of invoices
- Missing information on invoices
- Approval process rules
- Exception handling rate
- Current estimate of time to process invoices and exceptions
- Potential for increase in early pay discounts
- Opportunity to reduce fraudulent payments
- Current amount of duplicate payments
- Your cost of capital
- Current cost of human errors
- Current cost and time to process invoices
- Number and compensation of AP processors
- Current off-site storage costs
- Current paper, printing and faxing costs associated with AP
- Current imaging / electronic storage costs
- Current audit costs associated with sales order confirmation
Frequently Asked Questions
Will my AP automation require changes to my ERP?
No. AP automation does not require ERP changes. IntelliChief works alongside your ERP through secure integration.
What are the Major Savings I can expect with AP Automation
i. Reduction in labor costs from productivity improvements
ii. Elimination of paper costs and costs associated with printing, filing and storing paper, including eliminating off-site storage costs
iii. Increase in amount of early pay discounts taken
iv. Decrease in penalties for late payments
v. Reduction in costs related to human errors such as pricing and quantity errors
vi. Savings from elimination of duplicate payments
vii. Reduction in audit costs from streamlining access to invoices and other related documents
Is my ERP data secure with AP Automation?
Yes. AP automation uses role-based access, secure ERP integration, and audit trails to protect financial data. IntelliChief is designed for enterprise security and governance requirements.
Does an approver of an invoice have to be a registered user?
No. Approval workflows can include occasional approvers without full user licenses, depending on system configuration and internal control requirements.
Does AP Automation provide a view of my AP Process?
Yes. AP automation provides real-time visibility into invoice status, approvals, exceptions, and queues, improving control and oversight without manual tracking.
How does AP Automation deal with AP processor vacations and time off?
Invoices are routed through shared queues and automated workflows, so processing continues during absences without delays or manual reassignment.
How does AP Automation prevent fraud?
It applies vendor checks, duplicate detection, tolerance rules, and approval controls to flag high-risk or exception invoices before posting or payment.
How can I ensure early pay discounts are taken?
Automation accelerates capture, validation, and approvals so invoices are processed sooner, increasing the likelihood that early pay discount windows are met.
How can I prevent late payments?
AP automation shortens cycle times with automated routing and approvals, helping invoices get processed and paid before due dates.
Can I expand my automation beyond Accounts Payable?
Yes. Platforms like IntelliChief also support automation for related processes such as sales orders and accounts receivable using the same ERP-aligned framework.
